See Capysaurus in Action

When leadership asks "do we need another headcount?"—what do you say?

You know your team is stretched. But you can't prove it. Do you hire too early and burn seventy thousand dollars, or do you hire too late and lose your best people to burnout?

Capysaurus helps you answer that question with confidence.

We measure effort, not hours—the same task that takes a junior half a day might take a senior 30 minutes. And instead of managers dictating workload from the top, your team defines work together. It's a growth dashboard, not a surveillance system.

I built this methodology managing agency teams—first in spreadsheets, now in software that makes it sustainable.

Here's how it works.

You start by building a work catalog—a list of all the repeatable work your team does. Social media management, paid ads, reporting, client communication. Each type of work gets an effort score—not hours, but relative weight. A quick status update might be a 1. A full campaign build might be a 5.

Then you assign clients to team members and select which work each client needs. Capysaurus adds up the effort and shows you each person's total capacity.

You define role levels with capacity targets—what should someone at each level be able to handle? Now you can see who's balanced, who's overloaded, and who has room to grow.

But here's where it gets powerful.

Planning Mode lets you model changes before you make them. Drag a client from one person to another and see how capacity shifts—without saving anything. Test what happens if you win that deal in the pipeline. See who has room, who doesn't, and when you actually need to hire.

So the next time leadership asks about headcount, you don't guess. You say: based on the sales forecast, we need to hire in Q2—here's the data.

Confident hiring decisions. Balanced workloads. Clear growth paths for your team.

Try Capysaurus free at capysaurus.com—and go from busy to balanced.